Knowing what to track in your AllChinaBuy spreadsheet is half the battle. Too few columns and you miss critical details. Too many columns and maintenance becomes a chore. This essential checklist identifies the exact data points that matter for every type of shopper, from casual buyers to full-time resellers. We organize tracking fields into must-haves, should-haves, and nice-to-haves so you can build a lean tracker that captures everything important without clutter.
Must-Have Tracking Fields
Every spreadsheet needs these core fields regardless of your shopping frequency. Item Name should be descriptive, not vague. Nike Dunk Low Panda Size 42 is infinitely more useful than Shoes. Seller Link stores the original product URL so you can reorder or check stock later. Unit Price records the item cost before any fees. Status uses a dropdown with values like Ordered, Shipped, In Transit, and Delivered.
Tracking Number is non-negotiable. Without it, you have no way to follow your package independently. Order Date helps you calculate how long an item has been in transit, which alerts you to stale orders. These seven fields form the backbone of any functional tracker.
Should-Have Fields for Smart Shoppers
Agent Fee separates from item price so you understand true costs. Shipping Estimate helps you budget before committing to an order. Size or Color prevents the classic wrong-spec mistake. Category enables filtering and spending analysis. Notes captures anything unusual like QC rejections or color substitutions.
These five fields elevate your spreadsheet from a simple list to a real decision-making tool. They take seconds to fill out but save you from expensive mistakes and budgeting surprises.
Nice-to-Have Fields for Power Users
Parcel Weight helps estimate shipping costs for future similar items. QC Photo Link stores quality check images your agent sends. Seller Rating builds a personal database of trusted sources. Profit Margin is essential for resellers but optional for personal buyers. Delivery Condition records whether the item arrived perfect, flawed, or damaged.
Add these fields only when you consistently use the core and secondary columns. A spreadsheet with twenty unused columns is worse than one with eight actively maintained columns.
| Priority | Field | Why It Matters | Fill Time |
|---|---|---|---|
| Must | Item Name | Identifies exact product | 10 sec |
| Must | Tracking Number | Independent package tracking | 10 sec |
| Should | Agent Fee | True cost clarity | 5 sec |
| Should | Category | Spending analysis | 3 sec |
| Nice | Seller Rating | Trust database | 5 sec |
| Nice | Profit Margin | Reseller essential | 10 sec |
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Frequently Asked Questions
Yes. A lean spreadsheet you actually update beats a bloated one you ignore. Delete freely.
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